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Job Description :
Actively participates in the management of an organization by performing
routine administrative and miscellaneous clerical work. Based upon a good
working knowledge of the office and the programs under the supervisor’s
control, the incumbent resolves problems associated with the administrative
and clerical work of the office.
Clerical/Administrative: 70%
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Receives calls, greets visitors, and directs to supervisor or other staff
members only those contacts needing their attention or action. Takes care of
routine matters, and on the basis of knowledge of the command programs and
functions, project assignments, internal procedures and relationships, and
current work status, refers other inquiries to appropriate personnel.
Personally responds to routine and non-technical requests for information
such as status of reports, suspense date for matters requiring compliance,
and similar information readily available from the files. Places both local
and long-distance calls for supervisor or staff members. Maintains
supervisor’s calendar and schedules appointments based on knowledge of
supervisor’s interest and commitments.
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Composes correspondence on administrative support or clerical functions of
the office. Composes routine correspondence on other subjects as outlined in
regulations and procedures or specifically requested by supervisor. Reviews
outgoing correspondence for procedural and grammatical accuracy, and returns
to originator that correspondence requiring corrections.
Typing/Office Automation: 30%
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Uses word processing software to type into final form from written material,
brief instructions and/or voice recordings pertaining to military and
non-military correspondence, narrative and tabulated reports, travel
documents, personnel actions, etc. Utilizes knowledge of regulations and
procedures in determining number of copies required and arranging material
in proper format. Proofreads completed work for accuracy in spelling,
grammatical construction, and punctuation, and checks to assure presence of
necessary enclosures. Uses graphics software to prepare charts and graphs,
data base or spreadsheet software to enter, revise, sort, calculate, and
retrieve data: transmits and receives documents and messages electronically
using personal computers or work stations linked to other computers or work
stations.
Performs other duties as assigned.
Outstanding Benefits Package Included
Job Requirements :
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Minimum of 10 years of experience required.
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Knowledge of the substantive programs of the organization as they relate to
the clerical and administrative functions of the office. Knowledge of the
duties, commitments, goals, and priorities of the supervisor and
organizational staff members to perform assigned tasks and advise other
clerical support personnel of such matters as the application of
instructions and regulations and their effect on the work of the staff.
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Knowledge of spelling, punctuation, capitalization, arrangement, grammar,
and required formats.
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Knowledge of office automation hardware and varied software types such as
word processing, electronic mail, data base management, graphics, and/or
spreadsheet.
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Skill in operating a word processor, microcomputer, or computer terminal,
and related equipment (e.g., printers, modems). A qualified typist required;
must be capable of typing sixty-five (65) words per minute as certified by
an accredited source.
Additional Information:
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Will be required to provide proof of U.S. Citizenship.
- Relocation assistance is not provided.
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